Reference Letter

Reference Letter Generator for SAP SuccessFactors HCM — Create Legally Compliant, GDPR-Compliant Employment References in Just a Few Clicks

aemplic Reference Letter is the reference letter generator fully integrated into SAP SuccessFactors HCM, built for HR departments across Europe. It automatically generates employment references, interim references, and training certificates from existing SAP master data — using legally reviewed, GDPR-compliant text modules, in the familiar SAP Fiori look, directly from within SuccessFactors. Manual sources of error are eliminated, and after rollout HR departments can operate independently of IT.

Optimal reference letter creation for every SAP environment

aemplic Reference Letter is fully integrated into SAP SuccessFactors HCM.

Like all aemplic products, aemplic Reference Letter has been developed specifically for SAP environments and offers the deepest possible integration with all SAP HR modules.

Extensive functionalities and benefits make our fully SAP-integrated reference letter generation the optimal solution for modern HR departments.

Thanks to our SaaS model, companies can start implementing immediately without requiring extensive technical preparations.

Our attractive subscription model is easy on the budget.

Built on SAP

Integration as your advantage

We develop our products on the Business Technology Platform – SAP’s future-proof, central cloud platform. Joule is our layer for AI innovation. This means that your solution always harmonizes perfectly with your SAP system.
Because our solutions are cloud-based, there is no need to assign staff to deal with issues like security, updates, or archiving.
The user interface is intuitive and enables easy navigation with SAP Fiori’s look and feel. Users can draft reference letters directly from SuccessFactors HCM.
Due to the deep integration with SAP SuccessFactors HCM, documents from all modules – from recruiting to succession planning – are seamlessly adopted in the reference letter generation process.
Users log in conveniently via single sign-on (SSO), so there is no need to re-enter a password.
Authorizations and user roles are transferred from SAP.

Reliable reference letter generation with just a few clicks

Seamless SAP integration ensures that potential sources of error, such as manual input, are eliminated. Stored master data and job descriptions are automatically incorporated into the creation process. work.
Events, such as certain entries in the HR system, can trigger the creation process, while reminder functions ensure that no task slips through the cracks.
Workflows clearly define who is responsible for which task and the status of the individual process steps. Employees and managers are involved in a binding manner.
The HR department remains flexible despite the standardization through templates and processes – all references can also be edited in MS Word.
Following implementation, your HR department will no longer need to rely on the IT department. For example, HR administrators can customize additional templates or add text modules.

Security for employee data

Our solution is based on the SAP Business Technology Platform (BTP) and is operated as a software-as-a-service (SaaS) solution in a German data center in Frankfurt. This guarantees the highest security and data protection standards.
Our solutions are regularly certified by SAP and independent security experts.
Thanks to integration into the SAP architecture and compliance with the highest security standards, including regular external PEN tests according to OWASP Top 10 and IT-Grundschutz (BSI basic IT protection), your HR data is always secure.
Individual authorisation structures and secure encryption ensure that access rights are defined and that deletion and retention obligations are complied with.
To prove GDPR compliance, a report on stored personal data can be generated at any time.

Working in partnership for your success

‍Best practice approaches: Our implementation follows proven best practices, ensuring a quick and smooth rollout.
‍Fixed price: We offer our projects at fixed prices, providing cost transparency and investment security.
‍Certified consultants: Our consultants are certified SuccessFactors experts who ensure your HR platform is of the highest quality and professional competence.
‍Implementation partners: We work closely with our implementation partners to ensure that your requirements are fully met. They demonstrate their qualifications through regular certification.

The main advantages for you

100% SAP technology and therefore fully integrated into SAP
Use of SAP HCM/SAP SuccessFactors master data
Use of the existing role and authorisation concept
Low training costs thanks to modern SAP FIORI interfaces
Secure operation through the use of certified SAP data centres
Easy rollout, as no local installation is necessary
Easy adaptation to country-specific requirements
Low implementation costs thanks to simple customising and aemplic best practices
Automatic triggers for the reference letter process and reminder functions
Attorney-approved, GDPR-compliant text modules
Further editing in MS Word possible
Involvement of all responsible parties in the reference letter generation process

Talk to one of our experts to learn how you can benefit from our solution.