The best solution to create documents and manage templates with full SAP integration

aemplic Document Builder is fully integrated into SAP SuccessFactors HCM.

Like all aemplic products, aemplic Document Builder has been developed specifically for SAP environments and offers the deepest possible integration with all SAP HR modules.

Extensive functionalities and benefits make our fully SAP-integrated document creation and template management the ideal solution for modern HR departments.

Thanks to our SaaS model, companies can start implementing immediately without requiring extensive technical preparations.

Our attractive subscription model is easy on the budget.

Built on SAP

Integration as your advantage

We develop our products on the Business Technology Platform – SAP’s future-proof, central cloud platform. Joule is our layer for AI innovation.This means that your solution always harmonizes perfectly with your SAP system.
Because our solutions are cloud-based, there is no need to assign staff to deal with issues like security, updates, or archiving.
The user interface is intuitive and enables easy navigation with SAP Fiori’s look and feel. Users can create documents directly from SuccessFactors HCM and manage templates.
Deep integration with SAP SuccessFactors HCM means documents from all modules – from recruitment to succession planning – are seamlessly used in the document creation process.
Users log in conveniently using single sign-on (SSO), so there is no need to re-enter a password.
Authorizations and user roles are imported from SAP.

Document creation with just a few clicks

All documents are created on the basis of predefined forms. Seamless integration with SAP eliminates potential sources of error, such as manual entries.
Existing master data is automatically used when creating employment contracts, transfer notifications, salary increases, time sheets, certifications, confirmations, individual letters, or form letters.
Events, such as an entry in SAP SuccessFactors, trigger document creation. However, it is still possible to initiate a process manually.
All documents created automatically comply with your corporate identity. This also applies if there are subtle differences within an organization that need to be represented, for example, for subsidiaries or national companies.

Workflows clearly define who is responsible for which task and the status of the individual process steps.
Templates are easily managed and can be easily customized. Documents can be automatically stored in the digital aemplic Employee File if required.
Seamless integration of signature solutions means that all documents can be digitally signed if needed.
Despite the standardization offered by templates and processes, the HR department remains flexible – all documents can also be edited in MS Word.
Following implementation, your HR department will no longer need to rely on the IT department. For example, HR administrators can customize additional templates or add text modules.

Security for employee data

Our solution is based on the SAP Business Technology Platform (BTP) and is operated as a software-as-a-service (SaaS) solution in a German data center in Frankfurt. This guarantees the highest security and data protection standards.
Our solutions are regularly certified – by SAP and independent security experts.
Your HR data is always secure, thanks to the integration with the SAP architecture and compliance with the highest security standards, including regular external PEN tests according to the OWASP Top 10 and the IT basic protection standards of the German Federal Office for Information Security (BSI).
Individual authorization structures and secure encryption ensure the clear definition of access rights and compliance with deletion and retention obligations.
A report on stored personal data can be generated at any time as proof of GDPR compliance.

Working in partnership for your success

Best practice approaches: Our implementation follows proven best practices, ensuring a quick and smooth rollout.
Fixed price: We offer our projects at fixed prices, providing cost transparency and investment security.
Certified consultants: Our consultants are certified SuccessFactors experts who ensure your HR platform is of the highest quality and professional competence.
Implementation partners: We work closely with our implementation partners to ensure that your requirements are fully met. They demonstrate their qualifications through regular certification.

The main advantages for you

100% SAP technology and therefore fully integrated into SAP
Use of SAP HCM/SAP SuccessFactors master data
Use of the existing role and authorisation concept
Low training costs thanks to modern SAP FIORI interfaces
Secure operation through the use of certified SAP data centres
Easy rollout, as no local installation is necessary
Easy adaptation to country-specific requirements
Low implementation costs thanks to simple customising and aemplic best practices
Archiving of personnel documents (cloud or on-premises) is part of the solution