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aemplic's integrated e-signature solution connects DocuSign, Adobe Sign, and other signature services via plug-and-play integration into the SAP-integrated Document Builder. HR departments sign HR documents in an eIDAS-compliant way — across all three legally defined levels (simple, advanced, and qualified electronic signature) — and signed documents are automatically filed in the digital employee file. As an ISV DocuSign partner* aemplic delivers all components from a single source; a deep DocuSign API integration eliminates manual signature steps.
By using electronic signatures in your HR department, you can create documents entirely digitally. This makes the signature process much more flexible and transparent for managers and HR professionals.
By integrating signature solutions such as DocuSign, Adobe Sign or other alternatives into our Document Builder, your HR documents can be signed in a legally compliant manner in accordance with your existing authorisations and signature processes. Once the signature process is complete, the signed documents are automatically stored exactly where you need them: in the corresponding digital personnel file.
An electronic signature is the efficient counterpart to a handwritten signature. It is used to sign digital documents. Just like a handwritten signature, an electronic signature is a binding expression of the signatory's will.
Electronic signatures are legally recognised in most countries around the world. In the European Union, the eIDAS Regulation governs the different types of signatures and their use.
The eIDAS Regulation distinguishes between three types of electronic signatures:
By integrating electronic signatures into the signature process, you can increase efficiency, reduce paper consumption and protect the environment.
Your signature processes, such as sending annual bonus letters as form letters, can be completed much faster with the use of an e-signature, as documents can be signed regardless of location. Whether via your computer in your home office or via your mobile device on the go, the signature process is available to you at any time. Even time-sensitive HR documents can be signed on time without any additional effort.
An electronic signature is the digital equivalent of a handwritten signature, used to sign digital documents in a legally binding way. Like a handwritten signature, it represents a binding declaration of intent by the signer and is legally recognized in most countries. In the EU, the eIDAS Regulation governs its types and use.
The eIDAS Regulation distinguishes three types: simple, advanced, and qualified electronic signatures. All three are legally recognized in the EU; they differ in the level of identity verification and evidentiary value. aemplic's solution supports eIDAS-compliant use of these signature types in the HR context.
aemplic offers plug-and-play integration of DocuSign, Adobe Sign, and other services directly into the SAP-integrated Document Builder. Through a deep DocuSign API integration, signature processes are triggered directly from the document creation workflow — eliminating manual steps in DocuSign. As an ISV DocuSign partner, aemplic delivers all necessary components from a single source.
Once the signature process is complete, signed HR documents are automatically filed where they belong — in the corresponding digital employee file. Signing and filing are part of the same process; no manual filing or re-scanning is required.
Documents can be signed independent of location — from a home office computer or on the go. This speeds up signature processes such as sending annual bonus letters as mail merges and ensures even time-critical signatures happen on schedule. Because aemplic delivers the DocuSign integration as an ISV partner from a single source, project risk and costs are reduced; existing DocuSign licenses and quotas can continue to be used.
The e-signature feature is part of aemplic's SAP-integrated document processes, which run as SaaS on the SAP Business Technology Platform (BTP) in a German data center in Frankfurt and undergo regular external penetration testing according to OWASP Top 10 and BSI IT baseline protection standards. Signed documents follow existing authorization and signature workflows and are stored in full legal compliance in the digital employee file.
Our partnership with DocuSign rounds off our range of SAP-integrated document creation services. We offer plug-and-play integration of the DocuSign signature process into our Document Builder's document creation process.
